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PURCHASING COORDINATOR

We are looking for a qualified, hardworking, team player to join the team as a Purchasing Coordinator. Below you’ll find more details about the position. If it seems like a good fit, please click the link at the bottom of the page to fill out the job application and submit your resume.

JOB DESCRIPTION

OVERVIEW

The Purchasing Coordinator will work with the Principal Designer and Lead Designer to process orders and inventory for design projects. This position works closely with the interior designer team from start to finish of a project. Additionally, this position works closely with international and domestic vendors to ensure timely delivery and tracking of goods. Ability to multitask, attention to detail, and excellent communication skills are a requirement for this position.

RESPONSIBILITIES:

  • Work with domestic and international vendors to obtain product information, such as price, availability, specifications, and delivery schedule.

  • Create purchase orders based on client and designer approved products.

  • Keep design team and clients informed of status of orders as well as tracking backordered items.

  • File purchased orders placed after accounting has completed final entry.

  • Investigate pricing or receipt discrepancies and monitor delivery dates to ensure on time delivery.

  • File necessary claims with vendors for goods that arrive damaged and ensure a replacement is sent immediately.

  • Create items in software for respective jobs, add pricing and availability obtained from vendors.

  • Update system with requirements, specifications and delivery information for each item on purchase order.

  • Update vendors with specifications as required per job.

  • Communicate on a daily basis quotes, status updates and additional information with the design team.

  • Provide consistent and frequent status updates to clients.

  • Receive item inventory numbers as provided by the receiving warehouse and assign those numbers to the correct purchase order.

  • Add shipping information to purchase orders when received from vendors.

  • Ensure all charges are billed to client.

  • Quote, release and coordinate approved domestic shipments.

  • Audit and match invoices.

  • Pay vendor for open and approved orders.

  • Identify problems and develop solutions as needed.

  • Coordinate deliveries on behalf of clients

  • Troubleshoot as needed on installation day

  • Communicate effectively and professionally with team members and vendors.

  • Additional duties and special projects as needed. Purchasing is on approval basis from clients.

  • Assist interior designers with sample ordering and library organization, as needed

  • Send proposals to showrooms and assist with order tracking and weekly updates.

QUALIFICATIONS:

  • Four years of general business or purchasing experience

  • 1-2 years of previous interior design experience required

  • Proficiency in Design Files, Google Docs, Google Sheets, Trello 

  • Knowledge of commonly used concepts, practices, and procedures within the field of interior design.

  • Relies on instructions and pre-established guidelines to perform the functions of the job; however, must also be able to work independently and proactively on projects without supervision.

  • Respectful, mature, reliable, and responsible.

  • Excellent communication skills with a strong command of the English language, both written and spoken.

  • Professional appearance

  • Highly organized, detail oriented, accurate, and neat in all aspects of the job.

  • Works well under pressure; able to multitask, prioritize, and consistently meet deadlines.

  • Able to follow through on multiple projects with both short-term and long-term objectives.

  • Able to travel for installations if needed, and is available to work additional hours occasionally required to meet deadlines.

  • Vehicle and valid driver’s license.

BENEFITS:

  • ​Work one on one with growing design firm

  • Wide variety of projects and hands on job training

  • Opportunity for permanent position within company

  • Trade discount for items ordered through Hendrickson Interiors

OTHER:

​Travel: some travel may be required to local projects 

Location: Tampa, FL

Term: Part time