PURCHASING COORDINATOR

Work with domestic and international vendors to obtain product information, such as price, availability, specifications, and delivery schedule.

Create purchase orders based on client and designer approved products.

Keep design team and clients informed of status of orders as well as tracking backordered items.

File purchased orders placed after accounting has completed final entry.

Investigate pricing or receipt discrepancies and monitor delivery dates to ensure on time delivery.

File necessary claims with vendors for goods that arrive damaged and ensure a replacement is sent immediately.

Create items in software for respective jobs, add pricing and availability obtained from vendors.

Update system with requirements, specifications and delivery information for each item on purchase order.

Update vendors with specifications as required per job.

Communicate on a daily basis quotes, status updates and additional information with the design team.

Provide consistent and frequent status updates to clients.

Receive item inventory numbers as provided by the receiving warehouse and assign those numbers to the correct purchase order.

Add shipping information to purchase orders when received from vendors.

Ensure all charges are billed to client.

Quote, release and coordinate approved domestic shipments.

Audit and match invoices.

Pay vendor for open and approved orders.

Identify problems and develop solutions as needed.

Coordinate deliveries on behalf of clients

Troubleshoot as needed on installation day

Communicate effectively and professionally with team members and vendors.

Additional duties and special projects as needed. Purchasing is on approval basis from clients.

Assist interior designers with sample ordering and library organization, as needed

Send proposals to showrooms and assist with order tracking and weekly updates.